The Chairman’s Role
The end of the club year is fast approaching, with our AGM occurring on Tuesday 4th July. Our current chairman, Lynn Lambeth, is standing down after doing a great job in the role, and we need a club member to come forward to take over the role. Lynn has made it clear to members that this is not a particularly demanding role to take on, offering to give further details to anyone who might be considering putting themselves forward. Lynn has now put together the following details of the chairman’s role so we can all think about whether this is something we would like to do. If you have any further questions, do not hesitate to contact Lynn.
The Chairman’s Role
The Chairman’s role is an important role within the committee and the club overall as it provides a focal point for the club – both for members and guests and visitors.
The role however is not a difficult one. The main responsibility is hosting the weekly club evenings, greeting the speaker or judge and ensuring they are well looked after and making sure they are not left alone at break time. A vote of thanks is given at the end of the evening but this can be done by the Chairman or a designated club member – there are quite a few members happy and competent to take on this task.
It is not necessary for the Chairman to be present at every club evening as there are several members who are always willing to stand in and host the evening.
Other tasks required of the Chairman are preparing the weekly newsletter and sending to the secretary to circulate. This does not need to be a long document, just a few words regarding the evening just past and what is happening the following week and reminding members to send in their entries to competitions and assessments at the correct time. It is also a means to pass on any other information to members that the Chairman feels is necessary or potentially interesting. I usually prepare the newsletter on a Wednesday – and it only takes 5 to 10 minutes.
The Chairman is required to chair the committee meetings which occur usually just four times a year, making sure the secretary has sent out the agenda in advance and keeping the meeting to time. These meetings are held in the committee room of the club hall from 7.30pm to 9.30pm (at the latest), and just deal with matters that have arisen around that time or forthcoming events.
There will also be some e-mails you receive to deal with, but these are few and far between and most things are sent to the secretary. Occasionally you will have to deal with any problems that arise – this is quite rare and in the last 2 years I have only dealt with one issue and that was an appeal letter which I just needed to send to the SCPF who handled the problem. You will always have the backing of the committee if there is anything you don’t know how to deal with.
Please think carefully about whether you would be willing to take on this interesting role, and help Viewfinders to continue as a well-respected club within the SCPF.